Status: ✅ This project is fully completed and publicly accessible.
You can explore the live system here: smkyapalis-krian.sch.id
🎯 Business Context & Goals
- Help a vocational high school move from manual paperwork to a unified digital system.
- Improve data accuracy, transparency, and speed of daily academic and administrative workflows.
- Support better decision-making through dashboards and integrated reporting.
🧩 My Role & Responsibilities
- Designed and developed the entire school management platform end-to-end.
- Modeled academic, financial, and operational processes into coherent system modules.
- Handled deployment, training, and post-launch iteration based on user feedback.
📊 Impact & Outcomes
- Reduced administrative workload and improved data quality across the institution.
- Accelerated key processes like attendance, assessment, and payments.
- Supported overall academic performance management through better visibility and control.
📖 Project Overview
Designed and developed a comprehensive school management system for SMK Yapalis Krian Sidoarjo, transforming manual administrative processes into an integrated digital platform. The solution streamlined operations, enhanced data management efficiency, and supported overall academic performance improvement.
🎯 Challenges
- Inefficient manual record-keeping prone to human error
- Limited real-time access to student and teacher data
- Time-consuming attendance tracking and assessment processes
- Complex and decentralized payment management
- Lack of integration between school departments
💻 Tech Solutions
System Architecture
- Backend: PHP 7.4 with Laravel 8.x framework
- Database: MySQL 5.7 with optimized relational design
- Frontend: HTML5, CSS3, JavaScript (ES6), Bootstrap 5
- Authentication: JWT token with refresh mechanism
- Deployment: CI/CD pipeline via GitHub Actions and CPanel server
Core Modules
- Analytics Dashboard: Real-time data visualization for performance monitoring
- Student Management: Registration system, profiles, academic history, and achievement tracking
- Teacher Management: Scheduling, performance evaluation, and workload management
- Classroom Management: Class configuration, lesson scheduling, and room allocation
- Attendance System: QR code/barcode for automated attendance recording
- Examination Management: Schedule creation, result distribution, performance analysis
- Payment System: Integration with local payment gateways, financial reporting
- Notification System: Multi-channel alerts (email, SMS, in-app)
📊 Results and Measurable Business Impact
- 25% reduction in administrative time, saving equivalent of 15 hours/week
- Improved student and teacher data accuracy from ~85% to 99%
- 40% faster payment processing
- 12% increase in student attendance through improved tracking systems
- User feedback showed 4.7/5 satisfaction rating from post-implementation survey
- ROI achieved within 6 months through staff efficiency and productivity improvements
📝 Project Metrics
- Timeline: 4 Months (Juni - Oct 2021)
- Role: Software Engineer
- Team Size: 1